Director, Global Finance and Administration Management

For 30 years, our sole focus has been to help young people succeed. Our work is fueled by the belief that young women and men everywhere possess dreams, ambition, and the same spark of potential. However, we also know that opportunities are not equitably distributed. Rooted in the belief of youth as problem-solvers, change-makers, and leaders, our initiatives are catalysts for change. We forge global and local partnerships that transform lives, together.

About the role

The Director, Global Finance and Administration Management is a senior leader and will lead the Global Finance and Administration Management (GFAM) unit in IYF’s IT, Finance, Accounting and Award Management (iFAAM) department. iFAAM is a service-first department, providing high-quality and responsive service for the internal and external needs of IYF as a global not-for-profit organization. This position is responsible for full-cycle financial reporting, financial management, cost and pricing, oversight of compliance for the organization, the development of financial metrics and the ongoing monitoring of control systems designed to preserve IYF’s assets and report accurate financial results. Responsibilities include financial analysis and forecasting, budget development, cost allocation, and the development and oversight of compliance and financial management systems, procedures, and internal controls required for global operations. This position also provides a risk management voice to leadership regarding policies and operational decisions. The position also ensures compliance with Generally Accepted Accounting Principles, regulatory requirements, and internal controls.

This position reports directly to the CFO and collaborates to ensure financial management functions are performed up to the highest standards. This position provides innovative solutions for emerging financial management needs and serves the CFO as key staff for the Investment & Audit Committee of the Board. 

This position communicates with a diverse staff in multiple locations using email, video and audio conference technology. This position must be able to communicate and collaborate effectively globally.

We have seen firsthand the benefits of a diverse team, and the strength that comes with diversity in experience, background, and perspective. We strongly encourage applications from candidates who would bring a unique or underrepresented perspective to our finance department. Candidates are encouraged to identify their unique talents, strengths and experiences in this area.

CORE JOB RESPONSIBILITIES

Strategic Leadership & Governance Support

• Represent Finance and diverse perspectives in various cross-organization working groups and special initiatives (e.g. cost recovery, innovative funding, allocation methodologies, etc.), strategic working groups, and other cross-departmental planning committees.
• Responsible for the preparation of the financial packet for the Board and Committees.
• Provide key staff support to the Investment & Audit Committee (coordination, agenda development, etc.); and serve on the 401K Management Committee.

 Financial Management

• Lead work of Global Finance & Administration Management (GFAM) team.
• Lead and coordinate the annual budgeting process in collaboration with the CFO and management. Oversee institutional cost centre budgets in close coordination with the CFO.
• Direct, coordinate, consolidate and provide institutional budget management. Develop and utilize forward-looking, predictive models, and trend and activity-based financial analyses to provide insight into the organization’s operations and business plans.
• Ensure responsiveness and quality customer service that effectively responds to ad-hoc financial reporting, trend and analysis requests to facilitate informed decision-making by management.
• In partnership with the Controller, ensure GFAM and Accounting units have smooth functioning and efficient workflow.
• Set and oversee GFAM work plans and regularly assess team performance against objectives. Promote a culture of high performance, continuous improvement, and exceptional support that values learning and a commitment to quality.
• Lead the GFAM team in producing timely and accurate financial reporting. Oversee the preparation and communication of monthly, quarterly and annual financial updates. Including monthly and quarterly reviews.
• Led the GFAM team in managing portfolio quarterly and monthly reviews, and issuing budget variance analyses.
• Ensure responsiveness to ad-hoc financial reporting, trend and analysis requests to facilitate informed decision-making by management.
• Manage GFAM and other cost centre budgets as assigned in close coordination with the CFO.
• Directly supervise Global and Regional Finance Managers who cover all geographic regions and thematic areas.
• Responsible for staff mentoring, performance management and professional development.

Financial Planning & Analysis

• In collaboration with the CFO, communicate the organization’s financial performance, projections and risks in presentations to global staff as part of IYF’s open book approach to ensure financial transparency and develop financial literacy across the organization.
• Lead awareness initiatives, including reporting systems and training programs for global staff and implementing partners. Develop training materials and training programs.
• In collaboration with the Cost & Pricing Specialist and CFO, analyze monthly Business Development (BD) pipelines for public and private funding, building these into financial outlooks. Ensure application of consistent criteria, compilation of pipelines into financial forecasting outlooks and presentation of effective data visuals for the Executive Team and Board.
• Serve as a point of contact with internal and external stakeholders for company financial, reporting and compliance questions and concerns, along with the Controller and CFO.
• Remain up to date on nonprofit financial best practices in the US and abroad; keep up with automation and technological advances in finance and budgeting.
• Support the Controller and Accounting team, as needed, in matters of country office audits and proper filing of tax returns, as well as for US audits, filings and tax returns.

 Cost & Pricing

• Lead work of Cost & Pricing unit, functions, staff and consultants. Conduct proposal reviews to ensure capacity to meet administrative and fiscal compliance requirements. Establish and maintain current labour rates for use in proposals and develop other fee schedules for use in small consulting, training and technical assistance opportunities; assist staff to effectively utilize innovative strategies for pricing business opportunities with the goal of full cost recovery.
• Set and oversee Cost & Pricing work plans and regularly assess team performance against objectives. Promote a culture of high performance, continuous improvement, and exceptional support that values learning and a commitment to quality.
• Led the C&P unit in producing timely and accurate management reporting for institutional cost centres and budgets.
• Oversee the preparation and communication of monthly, quarterly and annual financial updates. Create tools or reports that support timely organizational decision-making. Ensure timely and accurate preparation of budgets, narratives and cost applications required for new proposals. Ensure that submission to donors covers projected actual costs and is in compliance with applicable donor codes, rules and regulations.
• Develop and implement cost allocation policies and methodologies, including various budget and financing models.
• Determine which budget presentations best align with each opportunity.
• Regularly update documents for cost proposal submissions, including budget narratives, certifications, financial information, etc.
• Work in close collaboration with technical staff, program staff, BD staff and prospective implementing partners to submit proposal budgets.
• Directly supervise Cost and Pricing Specialist and responsible for mentoring, performance management and professional development.

Grants, Compliance & Operations

• Lead work of Award Management unit, functions, staff and consultants involved in grants, compliance and operations.
• Oversee grants and contracts to ensure compliance with award terms, regulatory requirements, donor guidelines and IYF policies.
• Work closely with program teams, Country Office leadership, and donor representatives to manage award agreements for assigned projects, and to achieve outcomes by donor expectations and regulations.
• Coordinate closely with finance and accounting teams to ensure reporting accuracy to ensure alignment with broader institutional relationships.
• Oversee the contracts process in the BD proposal cycle including leading the compliance reviews of proposals, solicitation to comply with IYF guidelines, partner diligence as well as collaboration with proposal teams from a compliance lens.
• Provide expert advice and guidance in matters related to donor inquiries and compliance-related issues.
• Support compliant and effective management of sub-recipients and subcontractors, including facilitating pre-award assessment and post-award monitoring activities.
• Directly supervise Awards Managers who cover all geographic regions and thematic areas. Responsible for staff mentoring, performance management and professional development.

Policies & Systems

• Lead Adaptive Insights Cloud budget software administration, ensuring configurations, integrations, reference materials and training are provided to enable users to effectively utilize the software to make timely and informed decisions.
• Oversee Blackbaud GIFTS subaward cloud software administration, ensuring configurations, integrations, templates and training are provided to manage the organization’s subawards and track important metrics including diversity procurement.
• Regularly review and update cost and pricing policies to verify that they remain relevant and appropriate to ensure compliance and best practices while supporting efficient global operations.

Other

• Provide regular and ad hoc information to the CFO related to finances, budgeting and analysis.
• Other duties and responsibilities as assigned by the CFO.

In addition, this position serves as one of the deputies to the CFO and has an opportunity to build out overall experience by broadening the leadership skill base to include managing additional operations functions within the organization, including intentional succession planning with the CFO, after assuming all responsibilities listed above.

Required Skills/Experience

• Requires Bachelor’s degree in Accounting, Finance or Business Administration (with an emphasis in accounting or finance). CPA preferred.
• Minimum 8 years of senior-level accounting/financial experience with global non-profit organizations ($15M+), experience working in global organizations, multiple programs, with diverse funding streams.
• High energy and commitment to working in a diverse and multicultural team environment.
• Demonstrated support for IYF’s values, DEI initiatives, social justice and racial equity.
• Exceptional emotional intelligence and collaboration skills to work with cross-institutional teams.
• Demonstrated leadership ability, team management across global locations and working remotely, relationship building, and interpersonal skills.
• Knowledge of GAAP accounting rules, and nonprofit accounting, including fund and grant accounting, compliance, and reporting.
• Intermediate knowledge of US government cost principles and cost share requirements, financial reporting standards, and grant/contract management.
• Advanced knowledge of USG assistance and acquisition procurements (domestic and international) and/or experience with non-USG donors, such as foreign government bilaterals, Corporate and Foundation donors; and other international donors would be an advantage.
• Demonstrated ability to create compliant, competitive proposal budgets and compelling budget justifications for diverse donors.
• Expert experience in MS Excel, particularly budget development, formula, and other functions.
• Proficiency with Microsoft Office 365, budgeting packages and data visualization. Tech savvy mindset is a plus.
• Proactive, creative, flexible, responsive, hands-on strategic thinker with vigilant attention to detail.
• The ability to learn and to work independently as well as in a collegial manner, as a team player, is essential.
• Requires exceptional time management and good organizational skills. Accuracy with numbers is necessary.
• Exceptional analytical, critical thinking and innovative problem-solving skills with the ability to handle multiple tasks under tight deadlines and competing priorities.
• Strong financial modelling, budgeting, and analytical skills utilizing advanced Excel techniques.
• Oral and written English fluency is required. Proficiency in Spanish or other languages is a plus.
• Effective communication and listening skills. Ability to convey complex messages in a clear and meaningful way.
• Demonstrated highly effective presentation and training skills.
• Goal-driven with a strong sense of accountability, work ethic and teamwork.
• Growth mindset, openness to learn and innovate, with a high capacity to execute.
• Resourceful and innovative; bringing a can-do, hands-on approach to achieving the most possible with the resources available and responding with flexibility as opportunities and events arise.

Appointment Details

Location: This position is based at IYF’s headquarters in Baltimore, MD, USA. However, this position is fully remote and IYF will consider remote candidates based anywhere on the East Coast of the USA for this position.

Salary: $90,000 – $174,000 gross per annum (starting salary commensurate with qualifications and experience; IYF ensures staff pay equity)

Reports to: Chief Financial Officer & Executive Vice President Finance

How to Apply

Closing date: 24^th March 2024

To apply please click ‘Apply Now’

As part of the application process kindly submit your CV and a cover letter, preferably in MS Word. All application documents (cover letter and CV) should be submitted in English.

Should you require access to information in a different format to facilitate your application please contact us via [email protected]

Please name your submitted files with the following reference: IYF_GFAM

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